> For the complete documentation index, see [llms.txt](https://help.rails.xyz/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.rails.xyz/getting-started/verification/know-your-business-kyb/business-document-requirements.md).

# Business Document Requirements

As a business applicant, you will be required to upload certain documentation to verify the legal entity. The required documents will vary by entity type and jurisdiction, but we've arranged a list of [**acceptable documents**](#acceptable-documents) below to determine what you need. 

<table data-view="cards"><thead><tr><th align="center"></th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td align="center"><strong>Documentation Checklist</strong></td><td><a href="/pages/FVcOh2ZgmPT78Lv49kaP#documentation-checklist">/pages/FVcOh2ZgmPT78Lv49kaP#documentation-checklist</a></td></tr><tr><td align="center"><strong>Document Requirements</strong></td><td><a href="/pages/FVcOh2ZgmPT78Lv49kaP#document-requirements">/pages/FVcOh2ZgmPT78Lv49kaP#document-requirements</a></td></tr><tr><td align="center"><strong>Acceptable Documents</strong></td><td><a href="/pages/FVcOh2ZgmPT78Lv49kaP#acceptable-documents">/pages/FVcOh2ZgmPT78Lv49kaP#acceptable-documents</a></td></tr></tbody></table>

{% hint style="warning" %}
*Some jurisdictions have different names for these documents, and not all jurisdictions include the same level of detail. Please use the* [*checklist*](#documentation-checklist) *to ensure you have provided documentation which meets all requirements before submitting your application.*
{% endhint %}

<details>

<summary>Need Help?</summary>

If you need help navigating this information, we are here to assist you. Please submit a [support request](https://railsxyz.zendesk.com/hc/en-us/requests/new), and our team will contact you as soon as possible.

</details>

## Documentation Checklist

You will be asked to upload enough documents to verify these required details. Depending on your organization’s complexity, this may take 1–5 documents.&#x20;

* [x] Registered business name
* [x] Registered business address
* [x] Other operating addresses (if applicable)
* [x] Proof of registration/incorporation
* [x] Ownership structure
* [x] Identification of all directors, partners or senior officers&#x20;
* [x] Identification of all Trustees, Settlors, Beneficiaries, Contributors of capital, Protectors and Enforcers of a Trust (applicable for Trusts only)
* [x] Proof of good standing that is verifiable in the last 6 months.
* [x] All documents are dated in the last 12 months or are [certified](/getting-started/verification/certification-of-documents.md) in the last 12 months.

{% hint style="info" %}
Examples of acceptable documents are found [here](#acceptable-documents).
{% endhint %}

## Document Requirements

All documents must be dated within a specific time frame (or [certified](/getting-started/verification/certification-of-documents.md)) as detailed here:

* **Proof of good standing** must be issued **within the** **last 6 months**.
* **All other documents** must be dated **within the last 12 months**.
* If we are not able to publicly verify the business’ existence, good standing and ownership structure, we may require your documents to be [certified](/getting-started/verification/certification-of-documents.md)**.**

## Acceptable Documents

Select your entity type in the table below to see a list of acceptable documents.

{% tabs %}
{% tab title="Corporations" %}
The table below specifies which documents can be used to verify legal presence, ownership structure and/or good standing for corporations.&#x20;

Upload only as many documents as required to verify these three categories —not all documents are required.

<table><thead><tr><th width="231.8472900390625">Document Type</th><th width="146.46453857421875" data-type="checkbox">Legal Presence</th><th width="158.5716552734375" data-type="checkbox">Ownership Structure</th><th width="134.996337890625" data-type="checkbox">Good Standing</th><th data-type="checkbox">Directors &#x26; Executives</th></tr></thead><tbody><tr><td>Certificate of Incumbency</td><td>true</td><td>true</td><td>false</td><td>false</td></tr><tr><td>Statement of Information/ Confirmation Statement</td><td>true</td><td>true</td><td>false</td><td>false</td></tr><tr><td>Certificate of Incorporation</td><td>true</td><td>false</td><td>false</td><td>false</td></tr><tr><td>Memorandum/ Articles of Association</td><td>true</td><td>false</td><td>false</td><td>false</td></tr><tr><td>Shareholder Registry</td><td>false</td><td>true</td><td>false</td><td>false</td></tr><tr><td>Register of Directors/Officers</td><td>false</td><td>false</td><td>false</td><td>true</td></tr><tr><td>Recent excerpt from state company registry</td><td>true</td><td>false</td><td>true</td><td>false</td></tr><tr><td>Certificate of Good Standing </td><td>false</td><td>false</td><td>true</td><td>false</td></tr></tbody></table>
{% endtab %}

{% tab title="Non-Incorporated" %}
The table below specifies which documents can be used to verify legal presence, ownership structure and/or good standing for non-incorporated entities.&#x20;

Upload only as many documents as required to verify these three categories —not all documents are required.

<table><thead><tr><th width="219.9190673828125">Document Type</th><th width="143.27978515625" data-type="checkbox">Legal Presence</th><th width="172.6875" data-type="checkbox">Ownership Structure</th><th data-type="checkbox">Good Standing</th><th data-type="checkbox">Company controllers and executives</th></tr></thead><tbody><tr><td>Operating Agreement</td><td>true</td><td>true</td><td>false</td><td>false</td></tr><tr><td>Statement of Information/ Confirmation Statement</td><td>true</td><td>true</td><td>false</td><td>false</td></tr><tr><td>Certificate of Incumbency</td><td>true</td><td>true</td><td>false</td><td>false</td></tr><tr><td>Certificate of Registration</td><td>true</td><td>false</td><td>false</td><td>false</td></tr><tr><td>List of individuals responsible for business operations</td><td>false</td><td>false</td><td>false</td><td>true</td></tr><tr><td>Certificate of Good Standing </td><td>false</td><td>false</td><td>true</td><td>false</td></tr><tr><td>Recent excerpt from state company registry</td><td>true</td><td>false</td><td>true</td><td>false</td></tr></tbody></table>
{% endtab %}

{% tab title="Partnerships" %}
The table below specifies which documents can be used to verify legal presence, ownership structure and/or good standing for partnerships.&#x20;

Upload only as many documents as required to verify these three categories —not all documents are required.

<table><thead><tr><th width="204.774169921875">Document Type</th><th data-type="checkbox">Legal Presence</th><th data-type="checkbox">Ownership Structure</th><th data-type="checkbox">Good Standing</th><th data-type="checkbox">Company controllers and executives</th></tr></thead><tbody><tr><td>Certificate of Registration</td><td>true</td><td>false</td><td>false</td><td>false</td></tr><tr><td>Partnership Agreement</td><td>false</td><td>true</td><td>false</td><td>false</td></tr><tr><td>Statement of Information/ Confirmation Statement</td><td>true</td><td>false</td><td>true</td><td>false</td></tr><tr><td>Certificate of Good Standing </td><td>false</td><td>false</td><td>true</td><td>false</td></tr><tr><td>Recent excerpt from state company registry</td><td>true</td><td>false</td><td>true</td><td>false</td></tr><tr><td>List of individuals responsible for business operations</td><td>false</td><td>false</td><td>false</td><td>true</td></tr></tbody></table>
{% endtab %}

{% tab title="Trusts" %}
Trusts require either the Trust/Deed Agreement or the Declaration/Certificate of Trust be uploaded.&#x20;

<table><thead><tr><th>Document Type</th><th data-type="checkbox">Legal Presence</th><th data-type="checkbox">Ownership Structure</th><th data-type="checkbox">Good Standing</th></tr></thead><tbody><tr><td>Trust/Deed Agreement</td><td>true</td><td>true</td><td>true</td></tr><tr><td>Declaration/ Certificate of Trust</td><td>true</td><td>true</td><td>true</td></tr></tbody></table>
{% endtab %}
{% endtabs %}